Privacy Policy

Information We Collect

We collect various types of information to provide and improve our services, including:

• Personal Identification Information: Name, address, email address, phone number, and other contact details.
• Document Information: Details about the documents you need notarized, including the types of documents and their contents if necessary for the notarization process.
• Identification Documents: Copies of government-issued IDs for identity verification purposes.
• Payment Information: Credit card numbers or other payment details when you pay for our services.

How We Use Your Information

We use the information we collect for the following purposes:

• Service Provision: To perform notary services as requested by you.
• Verification: To verify your identity and the authenticity of your documents.
• Communication: To communicate with you regarding your appointments, service updates, and any issues related to your documents.
• Billing and Payments: To process payments for our services.
• Legal Compliance: To comply with legal obligations and prevent fraudulent activities.

Information Sharing and Disclosure

We do not sell or share your personal information with third parties except in the following circumstances:

• Service Providers: We may share your information with trusted third-party service providers who assist us in operating our business, such as payment processors, but only to the extent necessary for them to perform their services.
• Legal Requirements: We may disclose your information if required by law, regulation, legal process, or governmental request.
• Protection of Rights: To protect the rights, property, or safety of Official Ink Witnesses, our clients, or others, we may disclose information as necessary.

Data Security

We implement a variety of security measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

• Encryption: Secure encryption methods for data transmission and storage.
• Access Controls: Restricted access to your personal information to authorized personnel only.
• Regular Audits: Regular security audits to identify and address potential vulnerabilities.

Retention of Information

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. Once the information is no longer needed, we securely delete or anonymize it.

Your Rights

You have the following rights regarding your personal information:

• Access: You can request access to the personal information we hold about you.
• Correction: You can request corrections to any inaccurate or incomplete personal information.
• Deletion: You can request the deletion of your personal information, subject to certain legal restrictions.
• Objection: You can object to the processing of your personal information under certain circumstances.

To exercise these rights, please contact us at mowatson@officialinkwitnesses.com.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any changes will be posted on our website with an updated effective date. We encourage you to review this policy periodically to stay informed about how we protect your information.

Contact Us

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

• Email: mowatson@officialinkwitnesses.com
• Phone: 703-282-6059
• Address: 1210 S Glebe Rd #40985, Arlington, VA 22204

By using our services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.